Moving home is one thing but having the additional task of moving a home-based office is quite another. Many people working from home want a smooth transition – is absolutely imperative that your move is just that. Here are a few tips to bear in mind.
Keep everyone informed
One of the primary concerns with moving a home-based office is in regard to telephony and internet access. Well before your move (at least two months if possible, a month at least), tell your people; internet service providers (ISP’s), web hosts, telephone firms. You may have to open up a new account (and probably a new contract period) with ISP’s and telephone companies in particular, so be prepared to have two services running in overlap for maybe a week while you get things set back up. Do check with your suppliers to see how they will minimise the time you are without those services.
Inform your clients and customers in writing well in advance and ensure that you have taken sufficient time off for the move and remember to update your stationary (have it printed as soon as you can) and your web site to inform people of your period of unavailability and due return date. Also, ensure that any e-commerce and trade accounts in use (i.e. Amazon, Viking Direct, Ebay) are updated. A mail redirect service is a good idea so you are sure to get any mail sent to your old address is received.
Provided that you have a relatively well organised office, it is recommended that you pack and label your boxed/packed items as they would be placed (i.e. Office:Desk items, Office:Bookcase, etc). Doing this means we can place packed boxes close to where they should be and you’ll find it easier and faster to get unpacked and re-organised. If you still have packaging for items such as computers and monitors, use them. Pack away everything other than what you need to keep online and in touch. Keep available any overlapping work and project files so that you can respond to urgent enquiries should you need to.
Still have those original packing cartons?
Use them. Monitors need packing a particular way and if you are the type to keep original packaging, good on you – you can use the original carton to move them. More on tech moving coming soon.
Pulling cables out of their corresponding slots is simple but make sure you make a note (or take photos) of how they connect up again – it is all too easy to overlook something especially if you have a large set-up.
Back up your data
This might sound like overkill but think about it; even if you are moving your own computer equipment, a knock or shunt could cause unforeseen complications when firing up again. One should be in the habit of backing up data periodically and a move is as good an excuse as any to do it. Back up on to a separate external drive if you have one.
Manage your down time
Consider how you manage your down-time. If you have the ability to ‘soft-close’ or shut down for a week, do so. If you work on laptops, this part will be quite simple but given the effort required in moving home, give yourself as much time off as is needed to see it through. For those that work primarily or solely from home, moving your home office tends to work best when moved out last and moved in first. The downtime is short and we’ve found from our customers that it isn’t as easy to do it the other way around.
Don’t over-exert yourself
We advise not moving heavier items – let us take care of that. After all, it’s not worth putting your back out and missing out is it?
Discuss you move with us and we’ll help each other arrive at an efficient, practical and workable solution and get you in a position to return to doing what you prefer to be doing.